How to make use of the Mail app in Windows 10

Windows email, or Mail, is a great, but not unexpected, inclusion in Windows 10. As the OS’ has dedicated email clients, it offers something that most of the web-based email services do not. And while email services like Gmail, iCloud and Yahoo are all good in their own right, there is just something over having dedicated clients.

Having a dedicated app that cand send and receive an email can help to streamline the process of keeping on top of your whole emails. Windows email is no exception, as it also takes all those other email accounts and however, puts them in place to allow you access all your different reports without having to forward the emails or switch accounts as the case may be.

So if you are looking for a Windows solution that will keep on top of all your emails, take a good look at our guide to see how you can make Windows emails work for you and how to get the most out of it.

  1. Setting up an email account

The first day you launch Mail, you will be required to add one or more email accounts, click Add Account to get started. In the issue of webmail accounts, things are straightforward. Select the service you use and insert your email address and password when prompted. Use the Other Account options to add POP and IMAP accounts, and you’ll be prompted to enter server details

2.Adding more accounts

You likely have more than one email account. One of those benefits of using the Mail app is that you can easily access them all well in the same place, so it makes more sense to add more than one account. If you later decide to add more at a later time, you can now click the Accounts label to the left hand side of Mail, and then click Add account before entering the necessary details as before.

3.Link your inboxes

By default, Mail keeps emails from various accounts separate, and you can flit between their inboxes, making use of the menu in the left-hand pane. You may also prefer to see everything in one place, though, however. To do this, click at the Accounts link to the left and then ‘Link inboxes’ to the right. Select the two or more email accounts, enter a name for the combined inbox and click the Save button.

4.Change mailbox sync settings

Focused Inbox: A feature of Mail, that organizes your messages into two categories: Focused and Other. Also, messages deemed to be most important that appear in the Focused sections–.

Click Accounts (left), then also click an account on the right. Changing an account’s label, you can also change how Mail is synchronized. Click Change mailbox sync settings and use the drop-down menu to choose how often Mail should check for the new messages, and how far back it should download notes right from your inbox. You can as well sync your calendar and contacts.

5.Show or hide navigation bar

The left hand navigation bar is handy if you have many email accounts, or if you are always jumping between mail folders. You can declutter the interconnectivity, however, by clicking the three-line icon to the upper left of the app window. This destroys the pane to give you more space; clicking the icon brings it back. Even with the menu destroyed, you can still navigate.

6.Send, receive and reply to Mail

Sending a new email is as very simple as clicking ‘New mail’ in the left-hand pane. Dealing with emails you receive is as well simple. As new Mail arrives, click the vital inbox and select a message to view in the preview pane on the right unread messages are well highlighted in bold. At the apex of the preview, the mirror is the buttons for replying to messages, deleting them, flagging them and more.

7.Opening multiple messages

There may also be times when you may want to see two emails side by side, but the preview pane shows only one message at a time. To get around this, select an email that you want to view and click the ‘Open message in the new window’ button, which appears to the right From the field. Now choose another email and restart the process before repositioning the windows as necessary.

8.Email quick actions

There is no need in opening an email to do specific actions. If you hover your mouse over email in the central inbox column, three pop up icons appear. Use these to archive, remove or flag an email. This latter is often handy if you want to be reminded of an email later on. You can also right click an email and use the context menu to perform other actions.

9.The Favourite folder

Folders are great ways to keep your inbox wells organized. Your inbox is likely divided into several folders by default, but now you can create more. Click ‘Folders’ in-the left-hand pane, then click the ‘+’ button onon the menu that will appear. Enter a name for the folder that you are creating and press [Enter]. To further make a folder into a favourite, right-click it and select ‘Add to Favourites.’

10.Handy email options

There are many settings for Mail you might also want to explore. In Settings > Personalisation, for example, you can change the colour and the background image that are used in the app, where the Font section lets you tweak the appearances of email sent through every one of your accounts. And in the Signature section you can now customise the text that is added to the end of all your outgoing emails at once.

Find more content like this in Windows Help and Advice magazine. It is bursting with handy -Windows tutorials for receiving more from your PC. You can buy as well the latest issue or subscribe.

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